Privacy policy


A. Data Protection Declaration as per the GDPR

We take the protection of your personal data seriously and are compliant with the Data Protection Regulations. Personal data will only be collected on this website where necessary for technical reasons. Under no circumstance will any data collected be sold or illegally forwarded to third parties.


The following declaration gives you an insight into which data is collected, for what purpose and how we intend to ensure the protection of your data. This data protection declaration as per the GDPR informs you of the nature, scope and purpose of the processing of personal data within our company as well as its related online offers and external online services such as e.g. Social Media Profiles. The terminology in the following is defined in Article 4 of the General Data Protection Regulation (GDPR).



I. Name and Address of the Person Responsible

The responsible person as per the General Data Protection Regulations and other national data protection laws is:

memotec GmbH
Ulrich Mesch
Bauwaldstrasse 1
75031 Eppingen-Elsenz
Deutschland
Tel.: +49 (0) 7260 920440
E-Mail: info@me-mo-tec.de
Website: www.me-mo-tec.com



II. The Data Protection Officer of the Responsible Person is:
There is no data protection officer ordered. Information is given by the responsible person.


III. General Information about Data Processing
1. Scope of the processing of personal data
We collect and process personal data of our users only where necessary for the provision of a functioning website / online shop including all content and services or as necessary for the completion of a transaction as requested by the client. Collection and processing of personal data is based on consent of the user. Exceptions are permissible in cases where prior consent is not possible in advance and where legislation provides for the processing of such data. 


Personal data processed within the online offers includes basic information (such as e.g. names and addresses of clients), contract details (e.g. services provided, names of administrators, payment information), user statistics (such as e.g. which websites of our online offers were visited, interest in our products) and content data (e.g. entry data in an online contact form).

The term „User“ includes all categories of persons affected by data processing. This includes our business partners, clients, interested individuals and other visitors of our online offers. The terminology is to be interpreted as gender neutral.

We process personal data of users only in compliance with the relevant data protection regulations. This means that user data is processed only where legal permission applies. This includes where data processing is essential or a legal requirement in order to fulfil our contractual service obligations, consent by the user has been given as well as our legitimate interests such as interest in market analysis, optimisation and sustainable operations and security of our online offers as per Art. 6(1) of the GDPR. This applies in particular for the measuring of reach, profiling for advertising and marketing purposes and the collection of access data and use of third party services.

Please refer to Art. 6(1) lit. a. and Art. 7 of the GDPR for the legal basis in relation to consent, Art. 6(1) lit. b. for the processing and fulfilment of services and fulfilment of contractual services. The legal basis for processing and compliance is outlined in Art. 6(1) lit. c. of the GDPR and the legal basis for the processing of data to protect our legitimate interests is dealt with in Art. 6(1) lit. F. of the GDPR.

2. Security Measures
We take operational, contractual and technical security measures in line with the latest technology available to us to ensure that we comply with the regulations as per legislation and to protect data processed by us from intentional or unintentional manipulation, loss, destruction or access by unauthorised persons.

 

One part of the security measures is the encrypted transfer of data between your browser and our server.

2.1 SSL-Encryption

For security reasons and to protect the transfer of confidential content, such as messages you send to us as site owners via the contact form, this website uses SSL Encryption. You can recognise an encrypted connection by the change in the address line from "http://" to https:// and the display of a padlock in your browser line. Once the SSL encryption is activated, data you are transmitting to us cannot be accessed by third parties.

3. Legal basis for the processing of personal data

Where we receive consent by the affected person to process personal data, Art. 6(1) lit. a of the GDPR serves as the legal basis.


For processing of personal data of a contractual party as a necessity to fulfil contractual obligations, Art. 6(1) lit. b of the GDPR serves as the legal basis. This applies also to processing necessary for pre-contractual measures. Where the processing of personal data is a legal obligation applicable to our company, Art. 6(1) lit. c of the GDPR shall form the legal basis.

In the case of vitally important interests of persons affected or any other person making the processing of personal data necessary, Art 6. 1 lit. d of the GDPR shall form the legal basis. If the processing becomes necessary to protect a legitimate interest of our company or a third party which are not outweighed by the interests, fundamental rights and freedom of the affected person, Art. 6(1) lit. f of the GDPR forms the legal basis for processing.

4. Data Deletion and Storage Duration
Personal data of affected persons are being deleted or invalidated as soon as the purpose of the data retention is removed. Data Storage is admissible where provisions are made in legislation by European or National legislator in union rights regulations, laws or other legally binding protocols applicable to the responsible person.  The invalidation or deletion of data will be carried out also if the storage duration regulations as per above expire, unless a necessity for continued data storage is identified as necessary to fulfil or complete a contract.


IV. Provision of the website and the compilation of log files

1. Description and scope of data processing
Each visit to our website is captured with our system automatically compiling data and information of the requesting device.

The following data are included in this compilation:

  • Information about the browser type and the version used
  • The operating system of the user
  • The Internet Service Provider of the user
  • The user’s IP address
  • Date and Time of access
  • Websites through which the user’s system accesses our website
  • Websites which are accessed through our website by the user’s system

This data is also saved in our system’s log files. This data is not saved along with or correlated with other, personal data of the user.

2. Legal Basis for data processing

Art. 6(1) lit. f of the GDPR forms the legal basis for temporary storage and the log files. 

3. Purpose of data processing
The temporary storage of the user’s IP address is necessary to provide access to the website by the user’s device. For this purpose, the user’s IP address must remain saved for the duration of the session.

The saving of log files ensures the continued functioning of the website. In addition, this data allows us to optimise the website and to monitor the security capability of our IT systems. An analysis of data for marketing purposes is not carried out under this context.

For this purpose, our legitimate interest for data processing has its legal basis in  Art. 6(1) lit. f GDPR.

4. Storage Duration
Data will be deleted as soon as they are no longer necessary for the purpose for which they were collected. In the case of data collection for the provision of the website, this means that data will be deleted once the relevant session is completed.

In the case of retention of log file data, this happens generally after seven days. An extension for the retention is possible. In this case, the IP address of the user is either deleted or
pseudonymised in order to ensure that data cannot be allocated to a specific client. If further retention is necessary, the deletion of stored data shall be suspended until the final clarification of the matter.

5. Objection and Removal options
The capture of data and storage of log file data is essential for the provision and operation of our website. Therefore, the user does not have the option to object in this matter.


V. Use of Cookies
1. Description and scope of data processing

Our website uses cookies. Cookies are text files which are saved on the user’s internet browser or onto the user’s computer system by the browser. If a user accesses a website, a cookie can be saved on the operating system of the user. This cookie includes unique code which will allow the identification of the browser if the website is accessed again.

We use cookies to design our website more user friendly. Some elements of our website require that the accessing browser can be identified even after a page change.

Cookies save and transfer the following data:

  • Language settings
  • Item saved in basket
  • Log in information
  • Session ID

Furthermore, we use cookies on our website which allow us to analyse the browsing behaviour of users.


The following data can be transmitted this way:

  • Search keywords entered
  • Frequency of website access
  • Accessing of website functions and services


User data collected this way is
pseudonymised by technological precautions which prohibits the identification of a user based on the data. This data is not being saved in conjunction with other, personal identifying data of the user.

When accessing our website, users are advised of the use of cookies for analysis purposes and referred to the Data Protection Declaration by an info banner. In conjunction with this, users are also advised how to deny cookies in the browser settings.

2. Legal Basis for data processing

The legal basis for the processing of personal data via the use of cookies is covered in Art. 6(1) lit. f GDPR.

3. Purpose of data processing
The purpose of using technologically essential cookies is to simplify the use of websites for the user. Several functions of our website cannot be provided without the use of cookies. For those, it is essential for the browser to be recognisable following a page change.

The following applications require Cookies:

  • Basket
  • Adaption to Language settings
  • Memorising search key words

Data collected by technologically essential cookies are not used for the preparation of user profiles.

The use of analysis cookies serves the continuous improvement of our website and its contents. Analysis cookies let us know how the website is being used and allows us to optimise our offers.

This also refers to our legitimate interest concerning the processing of personal data according to Art. 6(1) lit. F GDPR.

4. Storage duration, objection and deletion options
Cookies are saved on the user’s device and transmitted to our website from there. As user, you are in full control over the use of cookies. An adjustment in your browser settings deactivates or restricts the transmission of cookies, whilst saved cookies can be deleted at any stage. These settings are also available on an automated basis. Should you choose to deactivate the cookies for our website, it is possible that some functions are no longer fully available.


VI. Newsletter
1. Description and scope of data processing

Our website offers the option to subscribe to a free newsletter. Upon registration, data entered into the form will be transferred to us.
This data generally includes the e-mail address and as per request by the user also the first name and surname in order to personalise the address line of the newsletter where applicable.

Additionally, the following data is collected at registration:

  • IP address of the accessing device
  • Date and time of registration

To process data, your consent is sought via Double Opt-In during the registration process which also refers to this data protection declaration.

When you purchase goods or services on our website and leave your e-mail address, we are permitted to subscribe you to our newsletter. In such a case, the newsletter contains advertising exclusively for our similar goods or services.

Regarding the data processing for the distribution of newsletters, no data is forwarded to third parties. This data is used exclusively for the distribution of the newsletter.

Newsletter – Distribution Service Provider
The distribution of the newsletters is carried out via distribution service provider Jegasoft Media e.K., Berliner Chaussee 20, 15907 Lübben, Germany.  You can view the General Data Protection Regulations for the Distribution Service Provider here: 
www.jegasoft.de/datenschutzThe Distribution Service Provider operates on the basis of our legitimate interest as per Art. 6(1) lit.f of the GDPR and activated as a contractual service provider according to Art. 28 3 1 GDPR.

The distribution service provider can use personal data of users to optimise or improve the service provision in
pseudonymised form, which prevents the allocation of personal data to a specific user. Use of data is only permitted for technological optimisation of the distribution, the appearance of the newsletter or for statistical use.  The distribution service provider is not permitted to use data of our newsletter recipients to commence direct mailing or to share data with a third party.

Newsletter – Performance measurement
Newsletters may contain a so called tracking pixels which is a pixel sized file which is accessed upon opening of the e-mail through our server or the server of our distribution service provider where applicable. This access allows data collection of technical information such as your browser and your systems as well as your IP address and date and time of the access.

This information is used for technical improvement of the service based on technical data or the target groups and their reading behaviour based on the access locations (which can be determined with the IP address). Statistical data also includes whether and when the newsletter was opened and which links were clicked on. This information could technically be allocated to the individual newsletter recipients, however it is not our intention, nor that of the distribution service provider, to observe individual users. The analysis serves as a way for us to recognise our user’s reading behaviour and adjust our content or a variety of topics according to the user’s interests.

2. Legal basis for data processing
Art. 6(1) lit. a of the GDPR forms the legal basis for the processing of data following the registration for the newsletter by the user, implying user consent.

The legal basis for sending the newsletter following a sale of goods or services is addressed in Art.7(3) UWG.

3. Purpose of data processing
The collection of the user’s e-mail address serves the purpose of sending the newsletter to the user.

The collection of other personal data within the registration process serves the purpose to avoid misuse of services or the user’s e-mail address and to improve the individual’s user experience.

4. Storage duration
Data is deleted once it is no longer necessary for its purpose following collection. The e-mail address as well as additional optional information given will be retained for as long as the user’s subscription to the newsletter remains active.

Additional personal data collected during the registration process is generally deleted after a seven-day period.

5. Objections and unsubscribe options
The subscription to the newsletter can be cancelled by the user at any stage. For this purpose, each newsletter provides a link to unsubscribe.


VII. Registration
1. Description and scope of data processing

Our website offers users the option to register with personal data. During this process, data is entered into the input mask and transmitted to us where it is saved. No data will be forwarded to this parties. During registration, the user is advised of mandatory and optional information for the provision of service.  Data entered during registration will be used for the type of usage of our offers and saved.

Additionally, at the time of registration, the following data is saved:

  • The user’s IP address
  • Date and time of registration


During the registration process, the user’s consent for the processing of data is sought.

2. Legal basis for data processing

The legal basis for the processing of this data with user consent is covered in Art. 6(1) lit. a in the GDPR.

If the registration serves the purpose of contract fulfilment with one of the contractual parties being the affected user or the purpose of pre-contractual obligations, Art. 6(1) lit. b of the GDPR applies in addition.

3. Purpose of data processing
Registration by the user is necessary for the provision of certain content and services on our website.

4. Storage duration

Data is deleted once it is no longer necessary for its purpose following collection. Additional personal data collected during the registration process is generally deleted after a seven-day period.

This applies to data collected during the registration process where registration to our website was suspended or amended.

5. Objections and deletion options
As user, you have the right to cancel the registration. Personal data about you can be amended at any stage either on request or by yourself through the customer account facilities.


VIII. Contact (e.g. via contact form, e-mail, telephone or social media)
1. Description of scope and processing of your data

At each contact with us, whether it is via contact from, e-mail, telephone or social media, data provided by the user is processed in order to process the enquiry and its further actions required according to Art.6(1) lit. b of the GDPR. The data entry by the user can be saved and processed in a CRM (“Customer Relationship Management System “) or similar administrative software. 

Furthermore, our website provides a contact form which can be utilised to contact us electronically. If a user chooses this form of contact, data entered into the input mask will be transmitted to and saved by us. The data entry by the user can be saved and processed in a CRM (“Customer Relationship Management System“) or similar administrative software. During the completion process, the user is advised of mandatory entry fields.

At the time of sending the message, the following details are being captured in addition:

  • The user’s IP address
  • Date and time of contact

For the processing of your data, consent is sought within the contact form process and the user is referred to this data protection declaration.

Alternatively, contact may be made through the provided e-mail address, telephone number or linked social media. In this case, the user’s personal data advised with the relevant enquiry will be saved.

Regarding this process, no data shall be forwarded on to third parties. Data is being used exclusively for the processing of the conversation.

2. Legal basis for data processing

Art. 6(1) lit. a GDPR forms the legal base for the processing of data with user consent.

In addition, processing of data which has been transmitted via telephone, social media or via e-mail, is covered in Art. 6(1) lit. f GDPR. If the contact intends to enter a contractual agreement, Art. 6(1) lit. b GDPR forms an additional legal base for the processing of personal data.

3. Purpose of data processing
The processing of personal data from user submitted data serves us exclusively for contacting the user. In the case of contact being made by e-mail, we also have a legitimate interest to process the data. Other processed personal data during the sending process are to ensure misuse of the contact form and the ongoing security of our IT systems.

4. Duration of storage

Personal data is deleted as soon as it is no longer necessary for the purpose of its collection. For personal data collected via the input mask of the contact form and those sent by e-mail, this is the case once the conversation with the user has ended. The conversation has ended once circumstances indicate that the relevant issue has been clarified or rectified and closed.

Any additional personal data collected during the sending process are deleted within seven days.

5. Objection and deletion options
The user has the option to withdraw consent for processing of personal data at any stage. If the user contacts us by e-mail, an objection to saving personal data can be made at any stage. In this case, the conversation cannot be continued from the stage of consent withdrawal.

The objection to consent of personal data processing can be directed to us at any stage by e-mail or by post.

Any and all personal data saved during contact will be deleted in response.


IX. Comments on our blog and/or guestbook
Our page provides you with an opportunity to comment on selected content. In doing so, your IP address of the contributor / connection owner will be captured. This capture serves us as security in the case of the contributor affecting a third party’s rights and / or illegal content is added. This constitutes our legitimate interest for the saved data of the contributor, especially as we can be found liable for such illegal actions in certain circumstances. No data will be shared with a third party. The saved data will not be correlated with other existing data on file.


X. Webanalysis with Google Analytics
1. Scope of personal data processing

Based on our legitimate interests (i.e. interest for analysis, optimisation and economic operations of our online offers as per Art 6.(1) lit. f of the GDPR), we use Google Analytics, a web analysis service by Google LLC („Google“) on our website. Google uses cookies. The information about the usage of our online offers by users, as generated by the cookie, are generally transmitted to a Google server in the U.S.A. and saved there.

Google is certified with the privacy shield framework and through this offers a guarantee to comply with the European data protection legislation. More information about this can be found here:
https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active

Google will use this information on our behalf to analyse the usage of our online offers by users, to compile and submit reports about activities within the online offers and to provide us with further, online offer and internet usage related services. Processed data of users can be utilised to compile
pseudonymised user profiles for this purpose.

We use Google Analytics with an active anonymous IP. This means that the IP address of the user will be shortened by Google within the European member states and other countries subscribed to the European Union agreement. Only in exceptional circumstances is the full IP address transmitted to the U.S.A. by Google and shortened on arrival. 

The user’s IP address as transmitted by the browser will not be correlated with other Google data. Users can prevent saved cookies with the appropriate setting in their browser software.

Please visit Google’s website for further information about data use by Google, settings and objection options:
https://www.google.com/intl/de/policies/privacy/partners (data usage by Google)
http://www.google.com/policies/technologies/ads (data usage for advertising purposes)
http://www.google.de/settings/ads (information administration for the purpose of pop up advertising used by Google)

2. Legal basis for processing of personal data
The legal basis for the processing of personal data of users is Art. 6(1) lit. f GDPR.

3. Purpose of data processing

The processing of personal data of users allows us to analyse our users‘ browsing behaviour. With data gained from the evaluation, we are in a position to compile information about the use of individual components of our website. This assists us to improve our website and its user friendliness on a continuous basis. In this regard, we have a legitimate interest in the processing of data as per Art. 6(1) lit. f GDPR. Using anonymous IP addresses satisfies the use’s rights for the protection of personal data.

4. Duration of storage

Analysis data is being deleted as soon as it is no longer necessary. We assess the metrics for every two years; additionally, legal archiving duties and regulations apply.

5. Objections and deletion options
Cookies are saved on the user’s device and transmitted to us from there. As user, you therefore have full control over the use of cookies. By adjusting the settings on your browser, you can reduce or deactivate the use of cookies at any stage. Saved cookies can be deleted at any time.  This can also be arranged on an automated basis. If cookies are deactivated for our website, you may no longer be able to use all functions of the website. Users can also prevent the capture of data via the cookie and their data about usage of the online offers by Google as well as the processing of such data by Google by following the below link and downloading and installing the browser plug in contained herein: 
http://tools.google.com/dlpage/gaoptout?hl=de


XI. Marketing Services & Social Plugins

1. Google-Re/Marketing Services
On the basis of our legitimate interest (i.e. analysis, optimisation and operations of our company), we may use the Marketing and remarketing services (in short „Google Marketing Services“) of Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA, („Google“) as per Art. 6.(1) lit. f. GDPR).

Google is certified with the privacy shield framework and through this offers a guarantee to comply with the European data protection legislation. More information about this can be found here:
https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active

Google Marketing Services allow us to display advertisement for and on our website in a more targeted manner, with the aim of showing the user advertisements in line with the user’s interest. If a user is shown an advertisement for a product, having expressed an interest for same on a different website, the term remarketing applies. For this purpose, upon visiting our and other websites with activated Google Marketing Services, Google initiates a code and so called (re)marketing tags will be added to the website. These are invisible graphics or code, also called pixel tags which allow the downloading of a cookie or comparable technology, i.e. a small file. Cookies can be installed by a variety of domains including google.com, doubleclick.net, invitemedia.com, admeld.com, googlesyndication.com or googleadservices.com. This file monitors which websites the user visits, which content is of interest and which offers were clicked on as well as technical information about the browser and operating system, linking websites, duration of visit and further details about the usage of online content.  The user’s IP address is also captured and we can advise that IP addresses within the European Union or other participating countries within the agreement of the European Economic Area are transmitted in shortened version and only in exceptional circumstances transmitted in full to a Google Server in the U.S.A. where the shortening will then take place upon transmission. The IP address will not be correlated with other personal data of the same person from other Google offers. The above mentioned information can be compiled by Google by accessing alternative sources. When the user visits other websites, advertisements can be displayed according to the identified interests of the user.

Within Google Marketing Services, user data is processed under pseudonyms, i.e. Google saves and processes e.g. not the name or e-mail address of the user but instead the relevant data captured by cookies under pseudonymised user profiles. This means that from Google’s perspective, personal data is not saved and displayed for any one identifiable person but for the owner of the cookie, regardless of who the owner is. This is not valid if a user has given express consent to Google to process this data without the need for pseudonymisation. Information about the user collected by Google Marketing Services are transmitted to Google and saved on Google’s servers in the U.S.A.

One of the Google Marketing Services used by us is the online advertising application “Google AdWords“. In this application, each AdWords customer receives an individual conversion cookie. Cookies can therefore not be tracked through the AdWords client websites. The information collected in this manner serves to compile conversion statistics for AdWords clients who chose conversion tracking. AdWords clients receive the overall number of users who clicked on their advertisement and who were referred to a page fitted with a conversion tracking tag. No personal identifying information about the user is received by the client. The Google Marketing Service AdSense allows us to offer third party advertisements. AdSense uses cookies which allow Google and its partner websites the display of advertisements based on user visits on this and other websites.

Furthermore, we can use the Google Tag Manager to utilise and administer Google analysis and marketing services on our website.

More information about the use of data by Google for marketing purposes can be found here:
https://www.google.com/policies/technologies/ads Google‘s Data Use declaration can be viewed here: https://www.google.com/policies/privacy 

If you wish to object to the use of data related to your interests for marketing purposes by Google, please use the opt in options and settings as provided by Google:
http://www.google.com/ads/preferences.


2. Facebook-Pixel, Custom Audiences and Facebook Conversion
Based on our legitimate interest for analysis, optimisation and economical operations of our online services, our online offers may use the so called Facebook pixel of the social media Facebook which is operated by Facebook Inc., 1 Hacker Way, Menlo Park, CA 94025, USA, or if you are resident in the EU, Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland.

Facebook is certified by the Privacy Shield Framework and provides a guarantee to abide by European Data Protection Regulations:
https://www.privacyshield.gov/participant?id=a2zt0000000GnywAAC&status=Active.

The processing of data by Facebook is carried out within Facebook’s Data Usage guidelines. For general information about the display of Facebook ads, please see Facebook’s Data Usage guidelines here: 
https://www.facebook.com/policy.php. Specific information and details about the Facebook pixel and its functionality is available within Facebook’s Help section: https://www.facebook.com/business/help/651294705016616.

You have the right to object to data capture by the Facebook pixel and the use of your data for the purpose of targeted advertising. To change your settings and decide which type of advertisements can be displayed to you within Facebook, please click the following link to follow the guide on how to change settings for user based advertising:
https://www.facebook.com/settings?tab=ads. These settings are not platform specific and apply to your Facebook profile on all devices such as desktop, mobile devices etc.

You have the right to object to the use of cookies for the purposes of measuring reach and advertising by visiting the deactivation page of the network advertising initiative  (
http://optout.networkadvertising.org), also via the US website (http://www.aboutads.info/choices) or the European website (http://www.youronlinechoices.com/uk/your-ad-choices).

3. Google Translate
To allow you to use our websites in other languages, we may offer you the option to activate Google Translate. In line with data protection regulations, we have deactivated Google Translate on our pages as a default setting. The relevant text “Choose Language“ is therefore highlighted in grey. In this default setting, no data is transmitted to Google. Once you click on the text to activate Google Translate, transmission of data to Google commences. This data includes the URL of the relevant visited page as well as your IP address. Please note that we do not have any authority or influence in relation to the use of your data by Google. Please find the relevant data protection information by  Google products at
https://www.google.com/intl/de/policies/.

4. Online presence in social media
We maintain an online presence within several social networks and platforms to communicate and interact with customers, interested parties and users who are active on the relevant platforms about our available services. When visiting networks and platforms, the terms, conditions and data usage guidelines of the relevant operators apply. If not specifically stated otherwise in our data use declaration, we process data of users who communicate with us through social networks and platforms, including contributions in form of comments or articles as well as private messages.


XII. Embedding of third party services and content

Our online services, based on our legitimate interest (i.e. the interest in analysis, optimisation and economical operations of our online offers as per Art. 6(1) lit. f. GDPR), may include content or service offers of third parties in order to embed their content or services such as videos or font types (referred to as „Content“ in the following).

Said third party provider requires the user’s IP address in order to transmit the content to the browser. The transmission of your IP address is therefore a necessary requirement for access to this content. We endeavour to only use such content whose providers use the IP address only for the delivery of relevant content. Third parties can also use so called pixel tags which are invisible graphics for statistical or marketing purposes. Pixel tags allow the evaluation of information such as site traffic figures. This pseudonymised data can be saved on to the user’s device and can contain technical information about the browser and operating system, linked websites, visiting statistics and further details about the usage of our online service. This information can also be correlated with information from other sources.

1. Embedding of Google Maps
(1.1) This website uses the services of Google maps. This allows us to show you interactive maps directly embedded into the website and ensure an easy access and comfortable use of the maps for you.

(1.2) When visiting the website, Google receives the information that you accessed the relevant subsection of our website. Additionally, data as defined in Art. 3 of this declaration is transmitted, regardless of Google providing a user account via which you are logged in or if there is no user account. Once logged into Google, your data is allocated directly to your account. If you do not wish the allocation of data to your profile, you will need to log out prior to the button activation. Google saves your data as usage profile and utilises data for the purpose of advertising, market research and/or user related design of its website. Such an analysis occurs specially to bring you relevant advertising and to advise other social network users of your activity on our website, regardless of you being logged in or not. You have the right to object to the development of your user profile. Please contact Google directly to arrange this.

(1.3) Further information for the purpose and scope of data capture and processing via the plug in provider is available in the provider’s data protection declaration. You will also be able to access further information relating to your rights and setting options for the protection of your privacy here:
http://www.google.de/intl/de/policies/privacy. Google processes your personal data in the U.S.A. also and has subscribed to the EU – US Privacy Shield Framework https://www.privacyshield.gov/EU-US-Framework.
Opt-Out: https://adssettings.google.com/authenticated.

2. Vimeo
We embed videos of the platform „Vimeo“ by provider Vimeo Inc., Attention: Legal Department, 555 West 18th Street New York, New York 10011, USA. Please see their data protection declaration here:
https://vimeo.com/privacy.

3. YouTube
We embed videos of the platform „YouTube“ by provider Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. Please see their data protection declaration here:
https://www.google.com/policies/privacy,
Opt-Out:
https://adssettings.google.com/authenticated.

4. Google Fonts
We embed font types ("Google Fonts") by provider Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.
Please see their data protection declaration here:
https://www.google.com/policies/privacy/,
Opt-Out:
https://adssettings.google.com/authenticated.

5. Google ReCaptcha
We embed the function for the recognition of bots e.g. at entry in online ("ReCaptcha") by provider Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.
Please see their data protection declaration here:
https://www.google.com/policies/privacy/,
Opt-Out:
https://adssettings.google.com/authenticated.

6.
jQuery
We use Ajax and jQuery technologies to optimise loading speeds amongst other functions on this website. In order to do so, Google server programme libraries are accessed and Google’s CDN (content delivery network) used. If you had needed jQuery on another Google CDN page previously, your browser will access the previously filed copy in your cache. If this does not apply, a download is required during which data from your browser will be transmitted to Google. Your data will then be transmitted to the U.S.A. More information is available on the pages of your provider. Please see their data protection declaration here:
https://www.google.com/policies/privacy/

The external code of the JavaScript framework „jQuery“ is provided by third party provider jQuery Foundation: https://jquery.org.

7.
Google Calendar
For this embedded diary, we use the relevant service by Google LLC, registered at Amphitheatre Parkway, Mountain View, CA 94043, USA („Google“). Please see here for Google Inc.‘s data protection declaration:
https://www.google.com/intl/de/policies/privacy/.

8.
Adobe Flash
Within our online services, so called Adobe Flash technologies by Adobe can be utilised, accessing Flash Player as installed on your device where appropriate. During this process, System Shared Objects (or "Flash Cookies") may be embedded. These can be administered and deleted where appropriate by accessing the settings for cookies and rules about cookies. Flash cookies are browser independent, meaning that users can still be identified when using a different browser as long as the same device is being used.  

In any case, you can control and delete Flash Cookies if applicable, using the setting managers of your Flash Player. Further advice about how to change settings in the settings manager can be found here:
http://www.macromedia.com/support/documentation/en/flashplayer/help/settings_manager03.html

9. Smartlook
To improve our website, we use the analysis tool “Smartlook“ by Smartsupp.com, s.r.o., Milady Horakove 13, 602 00 Brno, Czech Republic which allows anonymous evaluation of the use of zalvus.com. Anonymous usage protocols are saved according to legal requirements and automatically deleted after three days. Further information is available within Smartsupp’s data protection declaration:
https://www.smartsupp.com/privacy

10. Use of social media plugins
(10.1) For social media plugins, we use the so called two click solution which means that when you visit our page for the first time, no personal data is forwarded to the plugin providers. The provider of the plugin can be recognised by its first initial or logo. We provide the option for you to communicate directly with the provider by selecting the logo box. Only if you click and activate the marked button will the provider receive the information that you visited the relevant website of our online services. Additionally, the data as outlined in Art. 3 of this declaration will be transmitted. In the case of Facebook and Xing, according to their German offices, the IP address is anonymised immediately after capture. Activating the plugins also transmits your personal data to the relevant plugin provider and saved there (in the U.S.A. for US providers). As the plugin provider captures data particularly through cookies, we would recommend you to delete all cookies in your security settings prior to clicking onto the grey filled box.

 

This excludes Twitter. We use a widget on the website, which reads out the data in accordance with data protection. This feature is provided by Twitter Inc., 1355 Market Street, Suite 900, San Francisco, CA 94103, USA.

 

(10.2) We have no authority or influence over the captured data and data processing protocols, neither are we aware of the full extent of data capture, purpose or storage duration, neither do we have any information in relation to deletion of the captured data by the plugin provider.

(10.3) The plugin provider saves the data captured about you as a usage profile which is utilised for the purpose of advertising, market research and/or user related design of their website. This analysis serves in particular to select relevant advertising, even if the user is not logged in, as well as to inform other users of the social network about your activity on our website. You have a right to object against the creation of these user profiles. Please contact the relevant plugin provider directly in order to action this. Through plugins, we allow you to interact with social networks and other users and therefore improve the relevance and presentation of our services. The legal basis for the use of plugins is included in Art. 6(1) S. 1 lit. f GDPR.

(10.4) The forwarding of data is actioned regardless of you having an account with the plugin provider or whether you are logged in. When you are logged in with the plugin provider, the data we capture is automatically allocated to your existing account with the plugin provider. Once you click and activate the button and e.g. link to the site, the plugin provider saves this information within your user account and shares it with your contacts. We recommend that you routinely log out after use of social networks, in particular however prior to activating the plugin button to avoid the allocation of data to your profile with the plugin provider.

(10.5) Further information about the purpose and scope of the capturing and processing of data by the plugin provider can be accessed in the following data protection declarations of the relevant plugin providers. Further information about your rights and setting options for the protection of your privacy are also discussed here:

(10.6) Addresses of the relevant plugin providers and URL for their data protection advice:

a.    Facebook Inc., 1601 S California Ave, Palo Alto, California 94304, USA; http://www.facebook.com/policy.php; further information about data capture: http://www.facebook.com/help/186325668085084, http://www.facebook.com/about/privacy/your-info-on-other#applications or http://www.facebook.com/about/privacy/your-info#everyoneinfo. Facebook has subscribed to the EU-US Privacy Shield Framework, https://www.privacyshield.gov/EU-US-Framework.

b.      Google Inc., 1600 Amphitheater Parkway, Mountainview, California 94043, USA; https://www.google.com/policies/privacy/partners/?hl=de. Google has subscribed to the EU-US Privacy Shield Framework, https://www.privacyshield.gov/EU-US-Framework.

c.       Twitter, Inc., 1355 Market St, Suite 900, San Francisco, California 94103, USA; https://twitter.com/privacy. Twitter has subscribed to the EU-US Privacy Shield Framework, https://www.privacyshield.gov/EU-US-Framework.

d.      Xing AG, Gänsemarkt 43, 20354 Hamburg, DE; http://www.xing.com/privacy.

e.      T3N, yeebase media GmbH, Kriegerstr. 40, 30161 Hannover, Deutschland; https://t3n.de/store/page/datenschutz.

f.        LinkedIn Corporation, 2029 Stierlin Court, Mountain View, California 94043, USA; http://www.linkedin.com/legal/privacy-policy. LinkedIn has subscribed to the EU-US Privacy Shield Framework, https://www.privacyshield.gov/EU-US-Framework.

g.       Flattr Network Ltd. Registered at 2nd Floor, White Bear Yard 114A, Clerkenwell Road, London, Middlesex, England, EC1R 5DF, Great Britain; https://flattr.com/privacy.

h.      Instagram, Instagram Inc., 1601 Willow Road, Menlo Park, CA, 94025, USA. Instagram’s Data protection declaration: http://instagram.com/about/legal/privacy/

i.         Pinterest, Pinterest Inc., 635 High Street, Palo Alto, CA, 94301, USA
Pinterest‘s Data protection declaration:
https://about.pinterest.com/de/privacy-policy.

j.        Immobilien Scout 24, Immobilien Scout GmbH, Andreasstr. 10, 10243 Berlin, Deutschland. ImmobilienScout’s data protection declaration: https://www.immobilienscout24.de/agb/datenschutz.html

k.       Tripadvisor, Tripadvisor Inc., 141 Needham Street, Newton, MA 02464, USA
Tripadvisor‘s data protection declaration:
https://tripadvisor.mediaroom.com/DE-privacy-policy

l.         Whatsapp, WhatsApp Inc. 650 Castro Street, Suite 120-219 Mountain View, California, 94041 USA. An overview of the WhatsApp-Plugins can be accessed here: www.whatsappbrand.com. WhatsApp’s data protection declaration: www.whatsapp.com/legal.

If you do not wish for your visits to our pages to be recorded in your WhatsApp user account by Whatsapp, please log out of your WhatsApp user account.



XIII. Rights of affected persons
If personal identifying data about you is being processed, you are an affected person as per the GDPR and you then have the following rights in respect of the responsible person:

1. Right to information

You can request confirmation of the responsible person, whether personal identifying data in regards to your person is processed by us.

If such processing is applicable, you have the right to information from the responsible person about the following:

1.       The purposes for which the personal identifying data is being processed;

  1. The categories of personal identifying data which is being processed;
  2. The recipients or categories of recipients with past, present or future access to the personal identifying data related to you;
  3. The scheduled duration of storage for personal identifying data related to you. If exact dates are unavailable in this respect, criteria for the duration of storage duration will suffice;
  4. The right to request correction or deletion of personal identifying data related to you and the right to request restricted processing by the responsible person and to object the processing by the responsible person.
  5. About the right to complain through the regulatory authority;
  6. All available information in relation to the source of the data, if the personal identifying data was not captured through the affected person;
  7. About the existence of automated decision making including profiling as per Art. 22(1) and (4) GDPR and – at least in these cases- meaningful information as to the logic, scope and targeted results of such a process for the affected person.

You have the right to request information whether the personal identifying data related to you is being transmitted to a different country or an international organisation. In this respect, you can request to be advised of the relevant guarantees as per Art. 46 GDPR concerning the transmission.

2. Right to correction
You have the right to request correction and / or completion by the responsible person where the processed personal identifying data relating to you is incorrect or incomplete. The responsible person has the obligation to action the correction immediately.

3. Right to restricted use for processing
You can request restricted processing of personal identifying data relating to you in the following circumstances:

  1. If you dispute the accuracy of personal identifying data relating to you for a period of time in order to allow the responsible person to verify the relevant personal data;
  2. If the processing is illegal and you decline the deletion of your personal data and request the restriction of processing of your personal data instead;
  3. If the responsible person no longer requires personal identifying data relating to you, however you still require them for the purpose of legal assertion, exercise or defence in legal disputes or
  4. If you objected against the processing as per Art. 21 1 GDPR and a decision on the legitimate reasons of the responsible person remains pending insofar that a decision whether the responsible person’s legitimate reasons outweigh your reasons has not been reached yet.

If the processing of personal identifying data relating to you has been restricted, aside from storage, it may only be processed with your consent or to enforce, transact or defend legal entitlements of another individual or judiciary person or on grounds of important public interest of the union or one of its member states.

If the restriction of processing was carried out based on the above mentioned conditions, the responsible person will notify you prior to the restriction being lifted.

4. Right to deletion
a) Duty to delete
You can request immediate deletion of personal identifying data relating to you from the responsible person. The person responsible is legally obliged to immediately delete the data, if one of the following reasons is applicable:

  1. The personal identifying data relating to you is no longer necessary for the purpose of its capture or other processing.
  2. You remove your consent for the processing as per Art. 6(1) lit. a or Art. 9(2) lit. a GDPR and no other legal basis for processing is applicable.
  3. You object against the processing as per Art. 21(1) GDPR and no other overriding reasons are applicable for the processing or you object against the processing as per Art. 21(2) GDPR.
  4. The personal identifying data relating to you was processed illegally.
  5. The deletion of personal identifying data relating to you is required to comply with a legal obligation as per union rights or the rights of one of its member states to which the responsible person is subject to.
  6. The personal identifying data relating to you was captured in relation to offered services of the information society as per Art. 8(1) GDPR.


b) Information to third parties
Where the responsible person has made personal identifying data relating to you publicly accessible and is obliged to delete said data as per Art. 17(1) GDPR, all reasonable measures must be taken, in consideration of available technological and implementation costs, including the type of technology, to advise the persons responsible for the processing of your personal identifying data of your request to delete all links, copies or replications to this personal identifying data.

c) Exceptions
The right to deletion is not applicable when processing of the data is necessary

  1. To exercise the right to freedom of speech and information;
  2. To fulfil a legal obligation requiring the processing as per the laws of the union or one of its member states of which the responsible person is subject to, or to fulfil a task which serves public interest or public authority as transferred to the responsible person.
  3. For reasons of public interest in the area of public health as per Art. 9(2) lit. h and i as well as Art. 9(3) GDPR;
  4. For archiving purposes in the public interest, scientific or historical research purposes or for statistical purposes as per Art. 89(1) GDPR, as well as per section a named right is expected to make the achievement of the goals of this processing impossible or hinders same, or
  5. To enforce, exercise or defend legal entitlements.


5. Right to information
If you have activated the right to correction, deletion or restriction of the processing with the responsible person, the responsible person is responsible to notify all recipients of your personal identifying data of the correction, deletion or processing restriction, unless this proves to be impossible or is associated with a disproportionate effort.

You have the right to be advised of such recipients by the responsible person.

6. Right to transferability
You have the right to receive the personal identifying data relating to you, as provided to the responsible person, in a structured, established and machine readable format. Furthermore, you have the right to transfer this data to another responsible person, without hindrance by the responsible person who initially received your data, as long as

  1. The processing is either based on consent as per Art. 6(1) lit. a GDPR or Art. 9 2 lit. a GDPR or on a contract as per Art. 6(1) lit. b GDPR and
  2. The processing is actioned by automated processes

When activating this right, you furthermore have the right to request for personal identifying data relating to you to be transferred directly from one responsible person to another responsible person where it is possible to do so. Freedom and other rights of any other person may not be infringed in this process.

The right to transferability is not applicable  for the processing of personal identifying data which is necessary for the fulfilment of a task, is in the public interest or public authority as transferred to the responsible person.

7. The right to withdraw
You have the right to withdraw your consent or object against the processing of personal identifying data relating to you at any stage on the grounds of your particular circumstances as per  Art. 6(1) lit. e or f GDPR; this also applies to profiling based on these regulations.

In this case, the responsible person no longer processes the personal identifying data relating to you unless compelling reasons worthy of protection apply for the processing which outweigh your interests, rights and freedom or where the processing serves the enforcement, exercising or defence of legal entitlements.

Where personal identifying data relating to you is processed for the purpose of direct advertising, you have the right to withdraw your consent from processing your personal identifying data for the purpose of such advertising at any time; this also applies for profiling when in connection with such direct advertising.

Once you withdraw your consent for the processing for purposes of direct advertising, such personal identifying data is no longer used for that purpose.

By using the information society’s services, you have the option to exercise your right to withdraw via automated processes which use technical specifications, regardless of guideline 2002/58/EG.

8. Right to withdraw your consent declaration as per data protection regulation

You have the right to withdraw your consent declaration as per the data protection regulation. By withdrawing your consent declaration, the legal grounds for the processing of data up until the time of withdrawal is not affected.

9. Individual automated decision making including profiling
You have the right not to be subjected to a decision making process, including profiling, based solely on automated mechanisms where it removes or partially removes your rights or affects you significantly in a similar manner. This does not apply in cases where

  1. It is necessary for the completion or fulfilment of a contract between you and the responsible person,
  2. It is admissible based on legislation of the union or its member states for which the responsible person is subject to and where these regulations provide for the safeguarding of your rights, freedom and legitimate interests
  3. The process is carried out with your express consent.

Please note that these decisions cannot be formed on the grounds of special categories of personal identifying data as per Art. 9(1) GDPR, unless Art. 9(2) lit. a or g GDPR apply and appropriate safeguards for the protection of freedom and rights as well as your legitimate interests are in place.

In relation to the aforementioned cases (1) and (3), the responsible person puts in place appropriate safeguards to protect the rights, freedom and legitimate interests, including the right to intervention by a person, the right to voice one’s own perspective and the right to object to the decision.

10. Right to complain to the regulatory authority
Where no other legal administrative proceedings or judicial reviews apply, you have the right to complain to a regulatory authority, particularly in the member state of your residence, your place of work or the place of the alleged violation if you are of the opinion that the processing of the personal identifying data relating to you is in violation with the GDPR.


XIV. Contracted processor

We use the services of external providers (contracted processor) e.g. for the dispatch of goods, newsletters or payment transactions. We subscribed to an agreement with the service provider separately in relation to the processing of personal data to ensure the protection of your personal identifying data.

We work with the following service providers:

·         Data Center & Domain and Web Services, Marketing and PR Services
Jegasoft Media e.K., Berliner Chaussee 20, 15907 Lübben, Deutschland.
Privacy Policy: www.jegasoft.de/datenschutz.

 



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